Comparison

Estology vs. CapOut

CapOut converts an adjuster's estimate PDF into a production-ready Xactimate/ESX project, delivered into the user's Xactimate account, layering on a profit breakdown by trade and context-aware material and labor ordering. It solves the stage after an estimate is approved -- turning it into a production plan -- rather than comparing two estimates to find what changed between them.

Source: capout.ai, checked 2026-08-07. Re-verify before relying on this; product sites change.

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Feature comparison

Estology and CapOut, feature by feature.

Feature	Estology	CapOut
Compare
Two-estimate line-by-line comparison		Converts one approved estimate into a production project
Job stage	While the number is still being determined	After the number is approved
Every figure traceable to a source-PDF cell		It's a format conversion, not a dispute report
Review
Rubric grading, readiness score, hazard triggers, standard citations
Checks the estimate against the carrier's own estimating guidelines
Budget
Baseline/actuals tracking with CPM scheduling
Buyout allowance tracking
Weather history tied to the job schedule
Profit breakdown by trade and material/labor ordering	Out of scope by design
Pricing
Org custom price lists with .PLX round-trip	Currently available on Custom subscriptions only
Platform
Full API access for your own systems	Custom subscriptions today; coming soon to all subscription levels	Documented REST API for submitting PDFs and tracking conversion status
MCP connection for AI assistants	Custom subscriptions today; coming soon to all subscription levels	Hosted remote MCP server at mcp.capout.ai
PDF to Xactimate/ESX project conversion, delivered into the account	Currently available on Custom subscriptions only
Analysis
Cross-job pattern-finding and benchmark pricing

Pricing

Full pricing comparison.

	Estology	CapOut
List price	$10 / project (flat)	$35 / claim pay-as-you-go
Free tier	First project free, no card	First claim free, no card
Team/recurring pricing	$79/mo (10 projects) to $249/mo (50 projects), unlimited runs	Pro $349/mo for 15 claims (about $23.27/claim); Enterprise volume pricing
Scales with	Projects	Claims converted

FAQ

Questions about Estology and CapOut.

Is CapOut a competitor to Estology's Compare tool?

They solve adjacent stages of the same job rather than the same problem. CapOut turns an approved estimate into a production-ready Xactimate project. Estology's Compare is used earlier, while a number is still being determined, to show exactly where two estimates diverge.

Does Estology convert a PDF into an ESX file like CapOut does?

Not yet -- Estimate ESX (PDF-to-ESX conversion) is in development and not currently available to customers. The extraction layer it needs already runs in production behind Compare and Review.

Customer reviews

What people say after
a real project.

Unedited feedback from contractors, carriers, adjusters, and estimators who use Estology.

"Used Estology on a $47,000 water loss. It found the missing line items and price drift in about ten minutes. The carrier accepted the supplement the same day."

John M.

Restoration Estimator

"As a general contractor, I used to spend hours cross-referencing estimates. Now I upload both PDFs and have a defensible line-by-line report before lunch."

Tim G.

General Contractor

"I needed to explain why the contractor's estimate was higher than ours. Estology gave me a clear, sourced breakdown that both sides trusted."

Phil R.

Insurance Adjuster

"We had three competing estimates on one file. Estology showed exactly where each one differed and why, so the negotiation took one call instead of five."

Dana W.

Claims Manager

"My position letter practically wrote itself. Every variance was sourced back to the original estimate pages, so the adjuster had nowhere to push back."

Sarah K.

Public Adjuster

"I caught $12,000 in dropped scope the adjuster missed. Without a side-by-side comparison, that would have come out of my pocket."

Mike D.

Estimator